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iAgenda June 2016

1 –   Apologies for Absence

2 –   Declarations of Interest

3 –   Minutes of the Annual Meeting held on 10 May 2016

4 –   Minutes of the Monthly Meeting held on 10 May 2016

5 –   Minutes of the Special Meeting held on 7 June 2016

6 –   Clerk’s Report

7 –   Chairman’s Report

8 –   Planning Applications

9 –   Questions to the F&GP Committee

10 –   Financial Report

11 –   Recommendations by the Highways Committee

a.      St. Peter’s Church, Newton

C&CS advertised Traffic Regulation Order (TRO) in Evening Post, Friday 20 May 2016. As a dispute between MCC / C&CS / Newton Ward Member not resolved, and MCC awaiting a response to a request for a meeting with Cllr. David Hopkins, Cabinet Member, Transportation, C&CS, it was decided to formally object to the proposals outlined on the TRO. Closing date for objections – 10 June 2016.

RECOMMEND that retrospective approval to submit MCC objections as soon as possible, before the closing date of 10 June 2016
12 –
Questions to the Chairman of the Highways Committee
13 –
Items from the Events Committee
a.
Maytime in Mumbles – Saturday 14th May 2016

A report by the Chairman of the Events Committee forms part of the Agenda Pack.
RECOMMEND that:

i. The report be accepted.
ii. This very successful event be repeated next year
iii. No Parking! signs be placed to avoid illegal parking.
b.
Schools’ Council:

The situation remains the same. Only councillors from three schools have responded.

RECOMMEND that due to lack of response from MCC school governors plus an awareness of the many demands on school staff, that, for the present, this should be abandoned.
14 –
Questions to the Chairman of the Events Committee

 

1 –              Apologies for Absence

 

2 –              Declarations of Interest

 

3-               Minutes of the Annual Meeting held on 10 May 2016

 

4 –              Minutes of the Monthly Meeting held on 10 May 2016

 

 

 

1 –              Apologies for Absence

2 –              Declarations of Interest

3-               Minutes of the Annual Meeting held on 10 May 2016

4 –              Minutes of the Monthly Meeting held on 10 May 2016

5 –              Minutes of the Special Meeting held on 7 June 2016

6 –              Clerk’s Report

7 –              Chairman’s Report

8 –              Planning Applications

9 –              Questions to the F&GP Committee

10 –            Financial Report

11 –            Recommendations by the Highways Committee

  1. Peter’s Church, Newton

 

C&CS advertised Traffic Regulation Order (TRO) in Evening Post, Friday 20 May 2016. As a dispute between MCC / C&CS / Newton Ward Member not resolved, and MCC awaiting a response to a request for a meeting with Cllr. David Hopkins, Cabinet Member, Transportation, C&CS, it was decided to formally object to the proposals outlined on the TRO. Closing date for objections – 10 June 2016.

 

RECOMMEND that retrospective approval to submit MCC objections as soon as possible, before the closing date of 10 June 2016

12 –            Questions to the Chairman of the Highways Committee

13 –            Items from the Events Committee

  1. Maytime in Mumbles – Saturday 14th May 2016

 

A report by the Chairman of the Events Committee forms part of the Agenda Pack.

RECOMMEND that:

 

  1. The report be accepted.
  2. This very successful event be repeated next yea
  3. No Parking! signs be placed to avoid illegal parking.
  4. chools’ Council:

 

The situation remains the same.  Only councillors from three schools have responded.

 

RECOMMEND that due to lack of response from MCC school governors plus an awareness of the many demands on school staff, that, for the present, this should be abandoned.

14 –        Questions to the Chairman of the Events Committee

 

17 – Items from the Councillors
a. Election and Co-option of new councillors.

 

 

1a. When the Clerk informs Swansea City Council that an election is to be called,, he will immediately send the notice electronically to all Mumbles Community Councillors.

1b. When the Clerk sends the announcement to the Evening Post or any publication,, he will immediately send a copy of the notice to all councillors. He will also send 2 printed copies to every councillor.

 

2a. Before any notice goes out, the Clerk will confirm the dates and times of the notice period and the interview with full council.

2b.The closing date for applications will always be a day when the \clerk is in the office.

2c. The day before the closing date will never be a public holiday.

2d. Any days  lost because of public holidays will be added to the notice period.

2e. The final date will be the Friday, ten days before full council.

 

3. Any candidate who fails to deliver all of the required documents by the specified date and time will not be considered for interview.

 

Proposed by  Pamela Erasmus

Seconded by David Dorsett

b. Motion for a vote of NO CONFIDENCE in MCC Chair, Cllr H. Mitchell

 

Proposed by: Cllr J Cooper

Seconded by: Cllr Erasmus

Supported by: Cllrs Dorset, Duffy, Scales,

 

Reference: Under agenda item 2, ‘Disclosures of personal interest In accordance with the provisions of the Code of Conduct adopted by this council on 8th April 2008’, declarations of interest are always requested by the Chair of MCC at the start of every meeting. Declarations have to have to be entered into the MCC declarations log and also stated openly to the meeting.

 

This motion of NO CONFIDENCE in Cllr Mitchell as MCC’s Chair is presented to Council due to:

 

  1. Cllr Mitchell, after asking for any Declarations of Interest at the start of the relevant meetings, failed to log and declare her own personal interest to Councillors in three Royal British Legion invoices listed for payment at Council in March 2105 and October 2015. Total value £2,079.84

 

  1. Cllr Mitchell failed, as MCC Chair, to remind Cllr A Colburn, as Chair of the Royal British Legion, Mumble and South Gower Branch, and Cllr J Beach as its Treasure of their obligation to log and openly declare a Personal and Prejudicial Interest in these invoices under the above MCC Code of Conduct.

 

  1. Cllr Mitchell, knowing their positions within RBL, then failed, as MCC Chair, to fulfil her legal duty to report Cllr A Colburn and Cllr J Beach to the Ombudsman after both Councillors failed to both log and declare a personal and prejudicial interest in these invoices.

 

  1. The RBL invoices in question are:

 

a.     March 2015: amount £519.96, MCC cheque no. 3097

b.     March 2015: amount £1,039.92MCC cheque no. 3103

c.     October 2015, amount £519.96 (Cllr Beach was away for the October meeting but before leaving handed the RBL invoice to the Clerk on 2nd October 2015)

 

  1. No explanation, apology or request for a retrospective declaration has ever been made by Cllr Mitchell or the other councillors.
c. MCC Clerk to respond to questions regarding RBL invoices

 

Reference: The Council resolution currently in force is, MCC Council Minutes: February 2014: 077.02 Storage of MCC Archives

‘The tenant who rents the store in The Glade, off Queens Road, asked MCC to vacate the premises. This was done without the knowledge of the owner.

 

The situation has now been resolved and MCC records are to be moved to a storage facility in Slade Road, Newton.

 

RESOLVED that an agreement be drawn up between MCC and David Meyrick, owner of the storage facility in Slade Road.’

 

item: Clerk to respond to questions regarding the extent of his authority relating to the processing and listing in 2015 of three RBL invoices for the period 01/10/13 to 30/09/15 considering the above Council resolution.

 

Agenda item requested by: Cllrs. Cooper, Dorset, Duffy, Erasmus, Scales, Whitaker.